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Your ala-carte event shop.

 

At Under the Sun Events we proudly offer a wide range of services tailored to meet the needs of your particular event or brand.

 

Unlike larger companies we understand that sometimes all that is required is an extra hand, and we are happy to provide it. Whether it's researching the perfect venue, haggling with hotel sales managers or hiring your favorite food truck, we can do it.  

 

We also accommodate longer-term projects. If your Event Manager goes on leave a month before Coachella, we'll seamlessly step in and work side by side with your team. Large or small, we are here to support you. 

Conference & Tradeshow Logistics



  • Hotel Accommodations - site selection, meetings, contract negotiation, on-site management and registration

  • Transportation - airport transfers, fleet management, luxury and specialty vehicles, vehicle branding/wrapping, private tours

  • Venue and restaurant selection - conduct site visits, audiovisual support, furniture, security

  • Entertainment - secure talent, contract negotiation, manage riders

  • Conference registration 

  • Exhibit & booth management

  • Budget planning/forecasting 

  • Social media strategy

Meetings & Retreats



  • Location and venue selection - destination management, site selection, contract review, theme creation

  • Transportation - airport/hotel transfers, luxury and specialty vehicles, fleet management

  • Catering/restaurant - screen/select caterers, negotiate restaurant F&B minimums, menu development

  • Decor - furniture, floral design, lighting, tenting

  • Entertainment - secure speakers, DJs, musicians, children's talent (clowns, face-painters)

  • Team Building - plan and coordinate group activities

Outdoor Event & Festival Support



  • Crowd control/security

  • Volunteer support

  • Sponsorships

  • Vendor management

  • Artist advances

  • Festival setup

  • Production support

  • City permits

  • Waste management 

  • Administrative support

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